Submission of Monthly List of Verified Money Orders (Genl-6)
Ensuring Compliance: Submission of Monthly List of Money Orders Verified
The Department of Posts, India, has reaffirmed the importance of submitting the Monthly List of Money Orders Verified (Genl-6) by Sub Divisional Heads and Mail Overseers. In a recent directive issued by the Postmaster General, North Karnataka Region, the process and its compliance requirements were reiterated to all relevant postal divisions.
Background and Challenges
The directive, referenced under Circle Office letter No. VIG/1-0/Digs/2018 dated 13.02.2025, highlights concerns raised by various divisions regarding the declining number of money orders being paid. Due to this, challenges emerged in adhering to verification rules, necessitating further clarifications from the authorities.
Previously, on 20.09.2023, the Competent Authority had instructed that Sub Divisional Heads should verify eMOs to the extent of payments made. For instances where money orders paid were insufficient in number during a particular month, it was mandated that social security pensions paid through POSB accounts or D-Cube be verified by directly contacting the beneficiaries.
Revised Instructions
Following a review by the Competent Authority, the following clarifications and orders have been issued:
Mandatory Submission of Genl-6: Sub Divisional Heads must continue submitting the Monthly List of Money Orders Verified (Genl-6) as per Rule-167-A of the Postal Manual Volume-VIII. There is no relaxation in this requirement.
Alternative Verification Measures: In cases where money orders paid are insufficient in number, Sub Divisional Heads and Mail Overseers are required to verify social security pension payments disbursed through POSB accounts by directly contacting the beneficiaries.
Implications for Postal Divisions
This directive ensures that the verification process remains thorough and transparent, aligning with the Department of Posts' commitment to accountability and service efficiency. By incorporating personal verification methods for pension disbursements, the department aims to maintain oversight despite the declining trend in traditional money order payments.
Conclusion
The Competent Authority's instructions underscore the necessity of adhering to procedural guidelines while also adapting to evolving financial transaction methods. The ongoing monitoring and verification process, as emphasized in the bi-monthly meeting discussions, ensures that public funds are disbursed correctly and reach the intended recipients without discrepancies.
For further clarifications, postal divisions are encouraged to refer to the official communication issued by the Office of the Postmaster General, North Karnataka Region, Dharwad.
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