Revised Postal Transfer Guidelines: Transition to Half-Yearly Cycles

Revised Guidelines for Transfers in the Department of Posts(DOP): Transition to Half-Yearly Cycles

Download Revised Postal Transfer Guidelines Transition to Half-Yearly Cycles in PDF

Office Memorandum No.: X-12/6/2021-SPN-II-DOP

Dated: December 4, 2024

The Department of Posts, under the Ministry of Communications, has issued updated guidelines for the transfer of Group 'C' officials, Group 'B' (Non-Gazetted) officials, and Assistant Superintendent of Posts. These changes are aimed at enhancing efficiency and ensuring a more streamlined transfer process.

Key Changes: Transfer Cycle Frequency

The transfer cycle, previously conducted quarterly in March, June, September, and December, will now operate biannually in March and September. This revision is effective immediately, and the December 2024 transfer cycle will not be conducted.

Activity Timelines for Transfer Cycles

Activity	March Cycle	September Cycle
Vacancy Capturing by Controlling Units	1st - 5th March	1st - 5th September
Forwarding/Acceptance of Transfer Requests	1st - 5th March (for requests received until February)	1st - 5th September (for requests received until August)
Employee’s Acceptance/Refusal of Provisional Allotment	6th - 14th March	6th - 14th September
Release of Approved Transfer List	15th March	15th September
Employee Relieving	Latest by 15th April	Latest by 15th October

Note: Employees undergoing disciplinary proceedings or requesting a personal deferment may face delays in their relieving date.

Implementation and Compliance

The revised guidelines are effective immediately. All stakeholders, including controlling units, divisions, and employees, are expected to adhere strictly to the new timelines and processes. The revised half-yearly transfer system aims to:

• Improve operational efficiency by reducing the frequency of transfers.
• Ensure better preparedness for both administrative units and employees.

Additional Information

1. The revised process applies to all transfers governed by the existing policies, as detailed in earlier communications (OM dated 17.01.2019 and 30.11.2022).
2. The Department urges employees and units to ensure compliance with these changes for a smooth transition.

Official Communication

For further details or clarifications, please refer to:

Vangara Prasad

Assistant Director General (SPN)

Copy Circulated To:

Key officials, CEPT, recognized Federations/Unions/Associations, and relevant divisions for immediate dissemination and action.

This significant policy update reflects the Department's commitment to maintaining a transparent and efficient work environment for its employees.