No. 30-Misc./2023/PACE /5089-to 5155
Department of Posts
Dated: 24.03.2023
OFFICE MEMORANDUM
Sub: - Violation of CCS (Conduct) Rules, 1964 will be applicable for bringing outside influence - reg.
Reference is hereby invited towards numerous representations regarding service matters
being received in this office from various Government servants. Many times these requests are being forwarded from Hon'ble Minister/ Member of Parliament/ Member of State Legislatures/ other designated authorities for their favourable consideration.2. The said conduct is clearly a violation of Rule 20 of CCS (Conduct) Rules, 1964 which states the following: -
“No Government servant shall bring or attempt to bring any political or other outside influence to bear upon any superior authority to further his interests in respect of matters pertaining to his service under the Government.”
3. In view of the above, following instructions are once again reiterated for strict adherence by the
Government servants of the department: -I. Representation on service matters by relatives should be discouraged and same will be treated as outside influence as clarified vide MHA OM No. F.25/21/63-Estt (A) dated 19.09.1963 and actions accordingly will be initiated against the officer.
II. Prohibition on brining any political or outside influence in respect of matters pertaining to service under the Government: -
a. Rule 20 of the CCS (Conduct) Rules, 1964 provides that no Government servant shall bring or attempt to bring any political or other outside influence to bear upon any superior authority to further his interest in respect of matters pertaining to his service under the Government.
b. Instructions have been issued from time to time bringing to the notice of all
Government servants the aforesaid rule provisions. The Government servants are, therefore, advised to refrain from such practice. They should not bring or attempt to bring any political or other outside influence to further their interests in respect of matters pertaining to their service under the Government.
III. Representation from Government servants on service matters: -
a. Existing instructions clearly provide that representations on service matters
should be forwarded through proper channel. The stage at which an advance copy of the representation may be sent to higher authorities has also been indicated.
b. Thus adequate instructions are available in the matter of submission of
representations by the Government servants and treatment of the representations by the authorities concerned. As such submission of representations directly to higher authorities by-passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions as it can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3 (1) (iii) of the CCS (Conduct) Rules, 1964.
4. Procedure for dealing with the Government servants attempting to further their service interests through non-Governmental influence-instructions with reference to rule 20 of the CCS (Conduct) Rules, 1964: -
The Following action should be taken against Government servants approaching Members of
Parliament or State Legislatures or other designated authorities for sponsoring individual cases: -I. A Government employee violating the aforesaid provisions of the Conduct Rules for the first time should be advised by the appropriate disciplinary authority, to desist from approaching Members of Parliament /Members of State Legislature to further his/her interest in respect of matters pertaining to his/her service conditions. A copy of this advice need not, however, be placed in the CR dossier of the employee concerned.
II. If a Government employee is found guilty of violating the aforesaid provisions of the Conduct Rules a second time despite the issue of advice on the earlier occasion, a written warning should be issued to him/her by the appropriate disciplinary authority and a copy thereof should be placed in his/her CR dossier.
III. If a Government employee is found guilty of violating the aforesaid provisions of the Conduct Rules, despite the issue of warning to him/her, disciplinary action should be initiated against him/her by the appropriate disciplinary authority under the provision of CCS (CCA) Rules, 1965.
5. The above instructions/ guidelines should be brought under the notice among all the Government servants under your control for strict compliance.
6. This issues with the approval of Competent Authority.
