Post Office CSI (Core System Integrator) Overview & Introduction of different T-Codes.
Features of CSI
- Centralized network – integrated operations for transactions.
- HO-SO-BO accounting network removed – each office is independent.
- Online monitoring of office transactions possible from DO/RO/CO/DAP/Directorate.
- MIS of transactions available – known as Business Intelligence Reports.
- SSO (single sign on) – ensures access to various applications through one login
- CRM – Customer relations management system (creation of new customers and administering) including creation and administration of customer contracts
- Inventory procurement and supply system Budget management
• Identification of all DOP entities as Cost Centre, Profit Centre and Fund Centre
• Each employee assigned to a particular cost centre
• When a transaction is an expenditure, the PO will accept the transaction for Cost Centre
• When a transaction is Income , it will be accepted for Profit Centre
• Automation of document creation
• Introduction of Accrual Accounting
• Previous 15 Digits Account Heads have been replaced by 10 Digit GL Codes in CSI for every activity
• CSI provides centralized user management. Every employee carries an employee ID.
• Every PO has a facility ID and every post, a Post ID
• Centralized & consolidates data and provides various reports instantly
• Audits access and transaction details for preventive vigilance and security tracking
• Employee information and transactions – Employee can get personal data and apply for leave/advances through ESS (employee self service) portal
• Supports for issues through Service desk management system
Accrual System of Accounting
• Till now , we were following Cash Based Accounting. Revenue is recognised when it is Received. So , in case of BNPL , Revenue is recognised when it is actually received. Expenditure is recognised at the time of actual expenditure.
• However , in Accrual System of Accounting , Revenue or Expenditure is recognised when it is accrued. For example, BNPL income is recognised when the Service is provided.
• Double Entry System – Debit and Credit
Challenges in new CSI SAP application
➢Double entry accounting system not understood by most of the staff – resulting in incorrect accounting
➢Mccamish is still not integrated – Voucher posting being done to incorporate transactions
➢Network instability affects performance – Transactions could not be performed on many days due to network failure, Current bandwidth is also an issue.
➢Certain defects in the applications affecting operations– being resolved in consultation with TCS
Changes in CSI impacting inspection
➢ Relation between HO, SO and BO do not exist for accounting purpose.
➢ Post offices are identified with facility ID for general use, with profit centre ID for cash transactions, cost centre ID for posting expenses and fund centre ID for budget transactions.
➢ Stamp balance does not form part of the balance of an office. It is categorized as inventory till sale occurs.
➢ Remittances in transit are not held as part of the balance of remitting office.
➢ EOD is prescribed for POS and every postman in DPMS; there is no EOD for F&A.
➢ Transactions can be corrected at any time before the close of the period.
➢ POS is offline and syncs with central server at an interval of 4 minutes.
➢ Other modules are online
