PROCEDURE TO MONITOR CASH BALANCE HELD IN POST OFFICES AND POS CASH.
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OBJECTIVE:
a) Divisional Heads to monitor the excess cash held by post offices on daily basis beyond the authorised cash limit
b) To view the Cash held by post offices over a month (Either a single post office or all post offices in the division)
c) The daily account of the post offices will tally only when the POs cash balance of the post office is “Zero”. To monitor POs Cash balance of post offices, which are “non-zero” on the previous day or over a period of one month. SCOPE: This provision exists for two GL Heads DOP Cash - 4867100010 POs Cash - 4867100011
1. How to view the cash balance of single post office for a month? - Use menu zfi_cashbal - Input 1 – either DOP Cash GL or POs Cash GL mentioned above - Input 2 – posting period – Fiscal year (Ex. March , 2019) (12 /2018) - Input 3 - Profit Centre - Execute the menu - This report will display the details of DOP cash / POs cash balance held by the profit centre for the month*, with closing cash balance of each day throughout the month *Here fiscal month represent 1-12 starting from April to March of the following year
2. How to view the DOP Cash / POs Cash balance for multiple offices in a division for 1 month? - Use zfi_cashbal - Input-1 : GL code (Either DOP cash or POs Cash) - input-2: Period – Fiscal year - Input -3: Divisional Facility ID which starts with DV - Execute the menu - The report output contains, cash balance held by post offices including branch offices in a division, office wise date wise. - This report can be exported to excel for any kind of analysis
3. How to see the cash balance of a particular profit centre for a single date? - Input – Select GL required - Posting date (as required) - Enter the profit centre - Execute - The output contains the details of cash held for a particular date
4. How to view the DOP Cash / POs Cash balance for multiple offices in a division for a single day? - Use zfi_cashbal - Input-1 : GL code (Either DOP cash or POs Cash) - input-2: Posting date(required) - Input -3: Divisional Facility ID which starts with DV - Execute the menu - The report output contains, cash balance held by post offices including branch offices in a division, office wise date wise. - This report can be exported to excel for any kind of analysis
