No. X-12/6/2021-SPN-II (i)
Government of India
Ministry of Communications
Department of Posts
DakBhawan, Sansad Marg
New Delhi — 110 001
Dated:02nd September, 2022
Subject: Guidelines for transfer to regulate transfers of Group ‘C’ officials, Group 'B’(non-gazetted) officials and Assistant Superintendent of Posts (Group ‘B’ Gazetted) — reg.
Download DOP Rule 38 Transfer solution data entry module guidelines in PDF
I am directed to refer to this office letters of even number dated 31.12.2021 and 05.01.2022 on the above mentioned subject. References are being received from Circles seeking clarification on feeding vacancy in data entry module of online Rule 38 transfer solution developed by CEPT,
2. Instructions on assessment of vacancy for transfer requests have been circulated vide letter of even number dated 05.01.2022. In terms of instructions contained in letter dated 05.01.2022, Circles shall capture data in following way:
(a) Postman, Mail Guard and MTS:- After issue of notification for conducting departmental examination including for GDS to fill up vacancies of Postman, Mail Guard and MTS, promotion quota vacancy shall not be opened for transfers under Rule 38. Accordingly, wherever notification has been issued for conducting departmental examination to fill up vacancies of Postman, Mail Guard and MTS, vacancy to be fed in data entry module by Divisions / Unit shall be ‘ZERO’ for both Inter-Circle and Intra-Circle.
(b) Postal Assistant / Sorting Assistant — Promotion Quota: - After issue of notification for conducting departmental examination including for GDS to fill up vacancies of Postal Assistant / Sorting Assistant (PA/SA), Inter-Circle transfer shall not be allowed against promotion quota vacancy. However, Intra-Circle transfer shall continue to be allowed as it will not affect overall working strength/ vacancy of the Circle, Therefore, Divisions shall invariably feed the actual vacancy of PA/SA cadre to facilitate Intra-Circle transfer. However, Circle Office shall feed category wise promotion quota vacancy as ‘ZERO’ to restrict inward Inter-Circle transfer against promotion quota vacancy.
(c) Postal Assistant / Sorting Assistant / Inspector Posts — DR Quota: -
i. Direct Recruitment vacancies reported to Staff Selection Commission (SSC) for 2019, 2020 and 2021 rec ruitment year (vacancy year) shall not be available for transfer.
ii. Direct recruitment vacancies of recruitment year assessed for the period from 01.01.2022 to 31.12.2022. for filling up through SSC shall be available for transfer under Rule — 38.
iii. Accordingly, Circles shall capture category- wise vacancies of direct recruitment quota that occurred till preceding month in the data entry module
iv. Circles shall keep track of change in category-wise number of DR quota vacancies due to inward / outward transfers from/to each Circles. After taking into account the inward / outward transfers, Circles shall report final DR quota vacancy for 2022 recruitment year by 15th January 2023 alongwith details of category-w ise inward / outward transfers, i.e. vacancies
Explanatory Note: Suppose Circle A has reported 100 vacancies for 2 under DR Quota. During 2022, suppose 20 inward transfers and 30 outward transfers approved. Therefore, for the 2022 recruitment ear net DR quota vacancy for Circle shall be 110 (100 - 20 + 30) and consequently 10 vacancies will be reduced trom other concerned Circles. Thus, Circle A shall keep records of these 20 inward transfers and 30 outward transfers for reporting to Directorate.
3. Circle shall note that capturing of vacancy shall be done on monthly basis and instructions mentioned above be followed in letter and spirit.
