Standard Accounting Procedure (SOP) for “Sale of National Flag” through Post Offices. Steps for accounting National Flag Sale in CSI SAP Module. Voucher Posting f-02 for National Flag Sale in Post Office.
1. INTRODUCTION
A campaign for “Sale of Indian National Fag” under “Har Ghar Tinga” is commenced through Post Offices wef 01st Aug 2022, The sale amount @ RS.25/- per flag under this campaign is to be accounted under Retail Post as mentioned in F No. 30-06/2022-D dated 29 July 2022 from Mail Operations Division
2. ACCOUNTING PROCEDURE
At present, provision is not available to account the Sale of Indian National Flag in PoS module. Hence, the following accountng entries are to posted manually in SAP F&A at the end of the day by concerned
Debit (DOP Cash):
GL-HOA (General Ledger- Head of Account)
4867100010
867100102010000
Credit( Sale of Indian National Flag):
GL-HOA (General Ledger- Head of Account)
1800010102
120100800010100
PO Profit centre where the sale has been made.
Sale of Indian National Flag SAP Posting Steps are as follows:
Command: F-02
40 - 4867100010
(DOP Cash)
50 - 1800010102
(Sale of Indian National Flag)
3. ROLE OF ACCOUNTING OFFICE HAVING BOs
Each Post Office should ensure that the amount shown in their daily report prepared manually by the office concerned is booked under GL. Account 1800010102 and the cash balance is correctly reflected in Daily Transaction Report in their own Profit Centre. Ths is to be done for the sale at Branch Post Offices against the respective HO Profit Centres and taly the Cash Balance of the BO,
4. ROLE OF HEAD POST OFFICES:
Each Head Post office should ensure that the total amount shown in the consolidated daily report for HO, SO and BO is tallied with GL Account 1800010102 for the entire Head Office jurisdiction as mentioned at instruction (x) of F No, 30-06/2022-D dated 29 July 2022 from Mail Operations Division
5. ROLE OF CIRCLE OFFICES:
Circle office should ensue that daily report of consolidated sales is totalled with the GL Account 1800010102 for the entire circle. Total amount booked under 1800010102 should be equal to No of Fags sold x25. if any diserepancies are found, the same tobe taken up with the Head Post office concerned.
6. ROLE OF PAs
(Check that amount booked under 1800010102 is in multiple of 25. If any discrepancies are found, the same to be reported to the Head Post Office concerned under intimation to Cicle office
This issues with the approval of DDG( Accounts)
