Post Office Vigilance Awareness PPT | Post Office Cash in Transit, Manual Voucher Posting | Password Protection & Secrecy

 Password Protection & Secrecy:

Despite of the fact of having additional access and roles, both the passwords of Divisional Superintendents and DDOs are being shared with other staff. Due to this, there were many occurrences of misappropriation/Frauds

Competent Authority has reviewed the same and has directed to inform, any lapses hereafter would be viewed very seriously

User ID Requests:

It is also observed that the User transfer request and disabling the user ids of retired officials is not being done and simply being tossed between the staff and Technology branches of Division. Staff Branch of the office concerned will take the responsibility and ensure the same well in advance to avoid any service impact.

Cash in Transit:

Cash in Transit is an other major area where there is more scope for Misappropriation/Fraud.

Further, there is a clear provision for checking the same in SAP but the same is not being done.

DDOs will use the T-Code FAGLL03 and give the date range and range of Profit Centers and the GL Account 4867100000 and ensure there is no unadjusted transits pending.

FRMU alerts are also available in CSI section of Divisional Login where triggers are being raised for any risk oriented transactions as well as Cash requests. The same has to be checked for genuineness.

It is also observed that the User transfer request and disabling the user ids of retired officials is not being done and simply being tossed between the staff and Technology branches of Division. Staff Branch of the office concerned will take the responsibility and ensure the same well in advance to avoid any service impact.

Manual Voucher Posting:

After CBS CSI GL Integration, the need for manual voucher posting is almost negligible, however, it is seen still many SB related GLs are posted manually.

The same can be checked in T Code ZFSI_DOC_LOG, required role for viewing the same can be done in DH login. Reports so generated are to be checked for genuineness.

Similarly Tcode ZFI_MANUAL_DOC can also be used to view the manually posted documents where there is provision for viewing all manually posted documents in the Division for any particular date.

DH will identify one suitable official who will regularly generate the reports and share the same with HOs/SDHs for ensuring sufficient payment vouchers are available for the transactions and also for making enquiries in r/o amounts charged in rarely/unused GLs.

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