F.No. 17-01/2018-lnspn. Government of India Ministry of Communications Department of Posts (Inspection Division).
Dak Bhawan, Sansad Marg New Delhi, dated 05.10.2018
Subject: - Review of guidelines for issue & review of inspection Report. in supersession of all previous orders on the subject issued from time to time, the following guidelines will be followed with immediate effect for issue and review of inspection Reports
1. Inspection Reports of Post Offices/Mail Offices/other Offices should be issued by strictly observing the following periodicity:
|
Sl
No |
No.
of days mandated for inspection/verification of an office |
Period
within which IR should be issued from the date of commencement of inspection |
|
01 |
1 Day |
15 Days |
|
02 |
2 Days and & Below 8 days |
30 Days |
|
03 |
8 Days and Above |
45 Days |
The inspections mandated for more than one day should be completed in one spell and should not be staggered over days. 2 i) The Reviewing Authorities of inspection Report verification Report vis-a-vis the Inspecting Authority shall be:
i. The previous IR shall be reviewed at the time of annual inspection by the immediate inspecting Authority.
ii. The IRs of Heads of Circles need not be sent to Dte for review. Compliance on these IRs will however be personally monitored by the Head of the concerned Circle.
iii. The cycle of inspection of an office should be complete with action taken for compliance latest, by 4 months from the date of commencement of inspection of that office.
3 By 28th & 29th February of the year following the inspection calendar year, all Heads of Circles will furnish a certificate in the following format to Directorate:- "This is to certify that all the inspections allotted for the year- have been completed by Inspecting Authorities of Reports thereupon have also been issued by all Units in the Circle." The above certificate will be taken as one of the targets for APAR writing.
4. Orders for submission of all other reports i.e. quarterly, half yearly, annually etc to the Directorate issued from time to time related to completion of inspections/IR issued is hereby discontinued. However, Circles may continue to monitor timely completion of inspections & issuance of IRs of all the offices under its jurisdiction.
5 This issues with the approval of competent authority
