One India One Parcel — Guidelines Issued by Directorate on PNOP (Parcel Network Optimization Project)
Urgent- MOC Agenda F. No. 27-06/2021- PD Government of India Ministry of Communication Department of Posts Parcel Directorate Date: 26.10.2021
This is regarding processing of Speed Post Parcels in Parcel hubs of all the Circles.
2. In continuation of the earlier meetings held on 10/07/2021 and 23/07/2021, a follow up meeting was chaired by Hon'ble Minister for Communications (“Hon'ble MOC”) on Parcel Business of the Department (“DOP”), on 27.08.2021. One of the steps identified by Hon'ble MOC was creating a tracker for the tasks that should be completed along with details of periodic review. Accordingly. a Tracker comprising 36 Action Points was compiled. One of the Action Point identified is implementation of “One India One Parcel” on pan India level.
3. It is pertinent to note here that Processing of speed post parcels in parcel hubs was started on pilot basis in all hubs (L1 & L2) of Punjab Circle & other identified hubs in Tamilnadu, Karnataka, Kerala. AP, Telangana & Uttar Pradesh Circles and is being done without any technical / operational challenges following the SOP released by CEPT in this regard.
It has been learnt from pilot locations that processing of all types of parcels in parcel hubs is advantageous from operations point of view. Segregating parcels from documents is the need of the hour as parcel volume is increasing day by day. Separate processing of parcels with standardized equipment will enable optimal processing of parcels in Parcel hubs.
4. Based on the feedback received from pilot Circles it has been decided to commence the processing of all kind of parcels (Speed Post parcel, Registered Parcel & Business Parcel) in Parcel hubs across India with effect from 22.11.2021 (Monday).
5. Further, the Circles have to ensure that the below instructions are followed while closing/ processing of all types of parcels:
(a) Instructions regarding categorization of Speed Post between Speed Post document and parcels for operational purposes and bag closing pattern for speed post parcels by booking post offices to the mapped hubs vide this office letter number 1-1/2018-PD dated 18th July 2018 (Copy Enclosed).
(b) All Speed Post parcels (Inward and outward) including speed post parcels booked in the POs under the jurisdiction of the Parcel Hubs will be processed in the Parcel Hubs.
Speed Post Document bags (TD & NTD) shall be dealt in ICH/ NSH only.
(c) Divisions concerned will need to modify/maintain DMSL accordingly to enable closing/ dispatching of Speed Post parcel bags to Parcel hub concerned in the software by booking offices (SOP Enclosed).
(d) Divisions concerned will need to modify/ maintain DMSL accordingly so that parcel hubs should be able to receive/ dispatch Speed Post parcel bags from booking post offices/Bulk Booking Offices and vice versa.
(e) Processing of Speed Post parcels and other types of parcels have to be done separately in Parcel hub to avoid inter mingling. Parcel hub may adopt wave wiseconcept for processing of parcels or a dedicated set for different types of parcels (e.g., 1st wave of 3 hours for Speed Post parcels, once this is over 2nd wave of 5 hours for the other parcels, Circle may change the time slab 2 hours- 6 hours, 4 hours- 4 hours etc.according to their mail arrangements/ dispatch timings) to avoid handling of parcels on ground as per the objectives of PNOP. However large parcels (One Parcel in a Bag)/ Loose parcels can be processed without wave concept as opening and closing of such parcels take place simultaneously in Large Parcel Processing area.
(f) Availability of sufficient number of Standard Equipment in Parcel Hubs and earmarking of areas and equipment's placement as per approved layout.
(g) Bag and Parcel abstract preparation and tallying by Parcel Hubs as per SOP vide Parcel Dte. letter no. 03-06/2019-PD dated 04.09.2019 (Copy of SOP Enclosed).
(h) Recording of errors along with effective monitoring of error resolution by Divisions
(i) Frequent visits in Parcel Hubs by Set In charge (IP & ASPs) and by Divisional Heads to ensure smooth processing of all kind of parcels in Parcel Hubs.
(j) Reviewing of mail arrangements if required.
(k) Sort programmes prepared for parcels shall also be followed while processing Speed Post Parcels in Parcel Hubs.
6. In case of any technical issue while making modifications in the POS/IPVS software the same may be brought to the knowledge of CEPT as well as this Directorate for resolution. Further, any operational issue preventing implementation of these instructions may be brought to the knowledge of this Directorate.
7. This issues with the approval of the Competent Authority. Enclosure: - As above
