No.57-01/2010-BD&MD Government of India Ministry of Communications & IT Department of Posts Business Development & Marketing Directorate 5áµ—Ê° Floor, Oak Bhawan, New Delhi 110 001 11áµ—Ê° April, 2012
OFFICE MEMORANDUM
1. A reference has been received in Business Development & Marketing Directorate from Chief PMG Kerala Circle & Unions relating to delivery of passports which is a very sensitive issue from the point of view of national security and clarification is sought for whether such articles containing passport can be delivered to even “authorized” person.
2. The Regional Passport offices, after issue/renewal of passports, book them through Speed Post service of the Department of Post for delivery to the applicant. The envelopes which are being used by Ministry of External Affairs for dispatch of the passport through speed post super scribed as “Passport to be delivery of the addressee only not to be redirected and if not delivered, please return to the sender”.
3. Para 2(a) of BD & M Directorate communication No.57-1/2010-BD&MD dated 01.06.2010 provides that delivery of speed post article is address specific.
i.e. a Speed Post article is to be delivered either to the addressee or any other person who takes delivery of the article at the address. Para 5(c) of the said communication provides that in respect of all such Speed Post articles, that carry the legend “To be delivered to the addressee only”, the delivery would be made to the addressee or his/her authorized representative only.
4. The issue has been examined in consultation with Ministry of External Affairs, New Delhi. It has been decided by the Ministry of External Affairs, New Delhi that the present modality of delivering the passport “either to the addressee or his/her authorized representative on behalf of the addressee”, is the most viable one and will be continued for passport delivery system.
5. In view of above, the issue raised in Para 1 above is clarified that the Speed Post articles containing passport is addressee specific. Such article may be received “either by the addressee or authorized representative on behalf of the addressee" as has been prescribed by BD & M Directorate OM No. 57- 01/2010-BD&MD dated 1ˢᵗ June, 2010 that lays down the procedure for delivery of Speed Post articles.
6. This issues with the approval of Member (O).
(C. Aruppasamy) Asst. Director (BD & MD)
To
1. All Heads of Circles/ Addl. DG, APS
2. CGM (BD&MD)/CGM (MBD)/CGM (PLI)/Director (Postal Staff College)
3. All Regional PMsG
4. All DDsG in Postal Directorate/ JS&FA/Secretary (PSB)
5. All PMsG (BD) in the Circle
6. Ali Director (BD) in the Circle
7. All Directors in Postal Directorate
8. All Directors in Postal Training Centres
9. All Officers in BD&MD
Copy to:
1. PPS to Secretary (Posts)
2. PPS to Members of the Postal Service Board
3. Guard file
