Elaborate instructions for making substitute arrangements were issued under letter No. 17-115/2001—GDS dated 21 Oct 2002. Such instructions in nutshell are reiterated as under:
(a) In Short term arrangements, as far as possible, work is to be managed by combining duties. Substitutes will not be provided in leave arrangements. In single handed BOs, the work will be managed by giving combined duty to GDS MD/GDSMC of neighboring BO in whose beat BO falls.
(b) in long term arrangements, combination of duties as per above, may be resorted to. Substitutes Will be allowed only if workload of the BO as well as financial position justifies such arrangement or filling up of posts on regular basis.
(c) in town and cities where departmental officials are also available in same office, the possibility of managing the work by regular staff by combination of duties or by grant of OTA beyond normal working hours may be explored.
(d) No substitute is to be allowed to take over charge unless the competent leave sanctioning authority/appointing authority is fully satisfied that the substitute possesses the prescribed qualification for that appointment and has been provided under the risk and responsibility of the regular incumbent.
(e) Continuation of substitutes beyond 180 days at a stretch may be allowed only by the next higher authority .to the appointing authority and only in exceptional cases where action has been initiated for regular appointment if justified by workload and financial norms.
(f) No substitute arrangement shall continue beyond one year. If it is to be continued on unavoidable reasons, specific approval of HOC will be necessary for reasons to be recorded by the concerned authority in writing.
(ii) It may again be made clear that combination of duties is permissible only in cases where the combined workload does not go beyond five hours.
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1. Guidelines for regulating substitute/provisional arrangements made in place of Regular Gramin Dak Sevak (GDS). dated October 2002.
2. Relieving of GDSs selected for the post of Territory officer in India Post Payment Bank on temporary engagement basis dated 25.05.2018
3. Kindly refer to this office letter No.17-115/2001-GDS, substitute/ provisional arrangements in place of regular Gramin Dak Sewaks (GDS). dated 23.02.2004
