Wherever SB-3 /AOF is not traceable after making all efforts, SPM/APM shall write on the top of the Account Closure/Premature Closure form "Original SB-3/AOF is not traceable after making all efforts" and put signature. No fresh/revised AoF is required in such cases.
Note: - l. Incharge, SBCO concerned shall keep watch on such post offices which are in the habit of not attaching original SB-3/AOF and giving above certificate on account closure/premature closure form and will report to Divisional Head concerned about that post office for such irregularity.
2- Divisional Head concerned will conduct an inquiry for non preservation /maintenance/tracing of such an important record i.e. sB-3/AoF in that post office and take necessary action against erring official(s).
