General Financial
Rules 2017 - Chapter 6: Procurement of Goods and Services
1. An authority
competent to incur expenditure may sanction the purchase of goods required for use
in public service in accordance with provisions given in the
A. Delegation of Financial Powers
Rules
B. Departmental Regulations
C. R&P
D. GFR
2. The terms rate
contract pertains to
A. Ministries/Departments
B. DGS&D
C. Ministry
of Finance
D. Ministry
of Corporate Affairs
3. GeM stands for
A. Government Money
B. Government e-marketing
C. Government e-market
Place
D. Goods e-market place
4. Pick the incorrect
one
A. Up to Rs.25,000/- through
any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period.
B. Above
Rs.25,000/- and up to Rs.5,00,000/- through the GeM Seller having lowest price amongst
the available sellers,
of at least three different manufacturers, on GeM, meeting the requisite quality, specification and delivery period.
C. Above Rs.5,00,000/- through the supplier having lowest price meeting the requisite quality,
specification and delivery period after mandatorily obtaining bids,
using online bidding or reverse auction
tool provided on GeM.
D. None (all of the above are correct)
5. The Ministries/Departments
shall project their Annual Procurement Plan of goods and services on GeM portal
within
A. 30 days of Budget approval.
B. 30 days of financial
year
C. 90 days of budget approval
D. 90 days of financial
year
6. Depending on
the nature of the goods the supplier(s) will be registered for a fixed period between
A. 1 to 2 years
B. 1 to 3years
C. 2 to 3 years
D. 2 to 5 years
7. If a procuring
entity determines that the bidder has breached the code of integrity it may debar
a bidder or any of its successors from participating in any procurement process
undertaken by it for a period
A. not exceeding two years
B. not exceeding three years
C. not exceeding
five years
D. not exceeding
ten years
8. Purchase of
goods without inviting quotations or bids on the basis of a certificate to be recorded
by the competent authority up-to the value of Rupees
A. 10000/-
B. 15000/-
C. 25000/-
D. 50000/-
9. Purchase of
goods without inviting quotations or bids on the basis of a certificate to be recorded
by the competent authority up-to the certain has been given in GFR under Rule
A. 145
B. 147
C. 150
D. 154
10. Purchase of
goods on each occasion may be made on the recommendations of a duly constituted
Local Purchase Committee costing
A. above Rs. 10,000 up-to Rs.1,00,000/-
B. above Rs. 15,000 up-to Rs.1,50,000/-
C. above Rs. 25,000 up-to Rs.1,50,000/-
D. above Rs. 25,000 up-to Rs.2,50,000/-
11. Purchase of
goods on each occasion may be made on the recommendations of a duly constituted
Local Purchase Committee has been referred to in GFR under Rule
A. 151
B. 154
C. 155
D. 157
12. State
whether true or false It is desirable, however, not mandatory for all Ministries/Department
s of the Central Government, their attached and Subordinate Offices and Autonomous
/Statutory Bodies to publish their tender enquiries, corrigenda thereon and details
of bid awards on the Central Public Procurement Portal (CPPP).
A. True
B. False
13. It is
mandatory for Ministries/ Departments to receive all bids through e-procurement
portals in respect of all procurements. These instructions will not apply to procurements
made by Ministries / Departments
A. Through Multinational Companies
B. Public Sector Undertakings
C. DGSD Rate
D. Make in India Companies
14. Advertised
Tender Enquiry should be resorted for procurement of goods of estimated value of
Rupees
A. 10 lakh and above
B. 20 lakh and
above
C. 25 lakh and above
D. 30 lakh and above
15. CPPP Stands
for
A. Central Public Procurement Portal
B. Centralized Purchase
& Payment Portal
C. Common Public Procurement Portal
D. Common Purchase
& Payment Portal
16. Ordinarily,
from the date of publication of the tender notice or availability of the bidding
document for sale, whichever is later the minimum time to be allowed for submission
of bids should be
A. 2 weeks
B.3 weeks
C. 4 weeks
D. 7 weeks
17. Where the bids
from abroad are also to be obtained, the minimum period should be kept as
A. 3 weeks
for domestic and 4 weeks for foreign
bidders.
B. 3 weeks for both domestic and foreign bidders.
C. 4 weeks for both domestic and foreign bidders
D. 4 weeks for domestic
and 6 weeks for foreign
bidders
18. Limited Tender
Enquiry may be adopted when estimated value of the goods to be procured is up to
Rupees
A. 10 lakh
B. 15 lakh
C. 20 lakh
D. 25lakh
19. Copies of
the bidding document should be sent directly by speed post/registered post/courier/
email to firms which are borne on the list of registered suppliers for the goods
in question under
A. Advertised Tender Enquiry
B. Limited
Tender Enquiry
C. Multi Tender Enquiry
D. Two Stage Tender
Enquiry
20. The number
of supplier firms in Limited Tender Enquiry should be
A. not less than three
B. more than three
C. four
D. six
21. Purchase through
Limited Tender Enquiry may be adopted even where the estimated value of the procurement
is more than 25 lakh in the following circumstances except
A. The competent
authority in the Ministry or Department certifies that the demand
is urgent and any additional expenditure involved by not procuring through advertised tender enquiry is justified in view of urgency.
B. There are sufficient reasons
indicating that it will not be in public interest
to procure the goods
through advertised tender
enquiry.
C. The sources
of supply are definitely known and possibility of fresh source(s) beyond those being tapped is remote.
D. The goods under procurement is of high value and delicate nature.
22. Pick the incorrect
one
A. For purchasing high value plant,
machinery etc. of a complex
and technical nature,
bids may be obtained in two parts-
Technical bid and Financial bid.
B. Technical bid consists of all technical
details along with commercial terms and conditions and Financial bid indicating item-wise price for the items mentioned in the technical bid.
C. The technical bid and the financial bid should be sealed by the bidder
in separate covers duly super-scribed and both these sealed covers are submitted separately.
D. The technical
bids are to be opened by the purchasing Ministry or Department at the first instance and evaluated by a competent
committee or authority. At the second stage financial bids of only these technically acceptable offers should
be opened after
intimating them the date and time of opening the financial bid for
further evaluation and ranking before awarding the contract.
23. Procurement
from a single source may be resorted to in the following circumstances except:
A. It is in the knowledge of the user department that only a particular firm is the manufacturer of the required
goods
B. In a case of emergency and reason for such decision
is to be recorded and approval of competent authority obtained.
C. For standardization of machinery or spare parts to be compatible to the existing
sets of equipment (on the advice of a competent technical expert and approved by the competent authority), the required
item is to be purchased
only from a selected firm
D. None of the above
24. Proprietary
Article Certificate is applicable in
A. Limited Tender
Enquiry
B. Advertised Tender Enquiry
C. Single
Tender Enquiry
D. Two Bid Enquiry
Tender
25. An online
real-time purchasing technique utilised by the procuring entity to select the successful
bid, which involves presentation by bidders of successively more favourable bids
during a scheduled period of time and automatic evaluation of bids is called
A. Electronic Procurement
B. Electronic Reverse
Auction
C. Electronic Buyer
Seller Action
D. Electronic Deliberation
26. State
whether true or fasle Maintenance contract(s) of suitable period either with
the supplier of the goods or with any other competent firm, not necessarily the
supplier of the subject goods is/are especially needed for sophisticated and costly
equipment and machinery.
True
False
27. To
safeguard against a bidder’s withdrawing or altering its bid during the bid
validity period in the case of advertised or limited tender enquiry, Bid Security
is obtained. Bid Security is also called
A. Security Deposit
B. Performance Deposit
C. Work Guarantee
D. Earnest
Money
28. Amount of bid
security should ordinarily range between
A. 1 to 5% of the estimated
value of the goods to be procured.
B. 2 to 5% of the estimated
value of the goods to be procured.
C. 3 to 5% of the estimated
value of the goods to be procured.
4. 5 to 10 of the estimated
value of the goods to be procured.
29. Bid Security
may be exempted for
A. Micro and Small Enterprises (MSEs)
B. Suppliers registered with the Central
Purchase Organisation or the concerned
Ministry or Department.
C. Both of the above
D. None
30. The bid security
is normally to remain valid for a period of
A. 30 days beyond the final bid validity period.
B. 30 days from date of inviting
bid
C. 45 days beyond the final bid validity period
D. 45 days from date of inviting
bid
31. Bid securities
of the unsuccessful bidders should be returned to them at the earliest after expiry
of the final bid validity and latest on or before the
A. 30th day after the award of the contract.
B. 45th day after the award of the contract
C. 60th day after the award of the contract
D. 75th day after the award of the contract
32. Performance
Security should be for an amount of (of the value of the contract as specified in
the bid documents)
A. 2 to 5%
B. 5 to 10%
C. 5 to 15%
D. 10 to 15%
33. Period for
which Performance Security should remain valid beyond the date of completion of
all contractual obligations of the supplier including warranty obligations?
A.30 days
B. 45 days
C. 60 days
D. 90 days
34. Advance payments
for procurement of goods and services may be made in cases advance payment
demanded
A. by firms holding maintenance contracts for servicing
of Air- conditioners, computers, other costly equipment, etc. by firms against fabrication contracts, turn-key contracts etc.
B. by firms supplying high value machinery
and plants.
C. by firms supplying scientific and technical items
D. by firms supplying items are located
abroad.
35. In case of
advance to private firms, it should not exceed:
A. 10% of the contract
value
B. 20% of the
contract value
C. 30% of the contract value
D. 50% of the contract value
36. In case of
advance to a State or Central Government agency or a Public Sector Undertaking,
it should not exceed:
A. 20% of the contract
value
B. 25% of the contract
value
C. 30% of the
contract value
D. 40% of the contract value
37. In case of
maintenance contract, the amount of advance should not exceed the amount payable
for
A. 2 months
under the contract.
B. 3 months
under the contract
C. 6 months
under the contract
D. 12 months under the contract
38. Ministries
or Departments of the Central Government may relax the ceilings (including percentage
laid down for advance payment for private firms) in consultation with
A. CGA
B. CA&G
C. Their Principal Accounts Officer
D. Their Financial Advisers
39. State whether
true or false if a firm quotes NIL charges/consideration, the bid shall be given
priority and be treated as lowest one as it will most economical to the State
A. True
B. False
40. In case a purchase
Committee is constituted to purchase or recommend the procurement, no member of
the purchase Committee should be reporting directly to any other member of such
Committee in cases estimated value of procurement exceeds
A. Rs. 10 lakhs
B. Rs. 25 lakhs
C. Rs. 50 lakhs
D. Rs. 1 crore
41. State whether
true or false Disclosure by the bidder of any previous transgressions made in respect
of code of integrity with any entity in any country during the last five (05) years
or of being debarred by any other procuring entity.
A. True
B. False
42. Services typically
involve providing expert or strategic advice is called
A. Consulting Service
B. Non-consulting Services
C. Advisory Services
D. Management Services
43. Preparation
of a long list of potential consultants may be done on the basis of formal or informal
enquiries from other Ministries or Departments or Organizations involved in
similar activities, Chambers of Commerce & Industry, Association of consultancy
firms etc. Where the estimated cost of the consulting service is up to Rupees
A. 10 lakh
B. 15 lakh
C. 25 lakh
D. 40 lakh
44. “Expression
of Interest” should be sought where the estimated cost of the consulting services
is
A. above Rs. 20
lakh
B. above Rs. 25 lakh
C. up-to Rs. 20 lakh
D. up-to Rs. 25 lakh
45. The number
of short listed consultants should
A. not be less than three.
B. be more than three
C. not be less than six
D. be more than six
46. RFP stands
for
A. Requirement for Procurement
B. Request for Procurement
C. Request for Purchase & Payment
D. Request
for Proposal
47. Technical bids
should be analyzed and evaluated by a
A. Consultancy Evaluation Committee (CEC) constituted by the Ministry
or Department.
B. Consultancy Evaluation Committee (CEC) constituted by the Ministry
of Finance
C. Consultancy Evaluation Committee (CEC) constituted by Head of Department
D. Consultancy Evaluation Committee (CEC) constituted by the Parliament.
48. QCBS stands
for
A. Quality Control & Budgeting System
B. Quality
and Cost Based Selection
C. Quality
Control Based Selection
D. Quality
and Cost Based Supply
49. The weight
age of the technical parameters i.e. non- financial parameters in no case should
exceed
A. 30%
B. 50%
C. 60%
D. 80%
50. Services which
involve physical, measurable deliverables/outcomes, where performance standards
can be clearly identified and consistently applied, are classified as
A. Contingent Services
B. Labour Services
C. Non-consulting Services
D. Work Charged
Services
51. Pick the incorrect
one
A. For
identification of likely contractors the Ministry or Department should prepare
a list of likely and potential
contractors on the basis of formal or informal enquiries from other Ministries or Departments and Organizations involved in similar activities, scrutiny of ‘Yellow
pages’, and trade journals,
if available, web site etc.
B. The number of the identified contractors for issuing limited
tender enquiry for estimated value of the non-consulting service up-to Rs.10 lakhs should not be less than six.
C. For estimated
value of the non-consulting service
above Rs.10 lakhs The Ministry
or Department should
issue advertisement in such case should be given on Central Public
Procurement Portal (CPPP)
D. None (All of the above are correct)
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